Privacy Policy

Last updated: 4 June 2026

This Privacy Policy explains how PIKSIWORK collects, uses, stores and protects personal data when you visit this website, send an inquiry, request photography services, subscribe to updates or communicate with PIKSIWORK.

1. Data controller

The data controller is:

PIKSI WORK, fotografska dejavnost, Črt Trbić Lipej s.p.
Kotnikova ulica 5
1000 Ljubljana
Slovenia

Business registration number: 8399794000
Tax number: 43935613
VAT status: Not liable for VAT
Registered activity: 74.200 – Photographic activities
Website:www.piksi.work

2. What personal data PIKSIWORK collects

PIKSIWORK may collect personal data in the following situations:

When you send an inquiry or booking request

When you contact PIKSIWORK through the website, email, phone, social media or a booking form, PIKSIWORK may collect:

  • name and surname,

  • email address,

  • phone number,

  • company or organisation name,

  • project type,

  • shoot or event date,

  • location,

  • project description,

  • intended use of the photographs,

  • delivery deadline,

  • any other information you choose to include in your message.

When you communicate with PIKSIWORK

PIKSIWORK may keep records of communication related to inquiries, offers, projects, delivery, usage rights, licensing, invoices or follow-up communication.

When photography services are provided

For confirmed projects, PIKSIWORK may process:

  • client contact details,

  • billing information,

  • project briefs,

  • contracts or offer details,

  • delivery information,

  • usage and licensing information,

  • photographs and visual materials created during the assignment.

Depending on the project, photographs may include identifiable people. The use of photographs is handled according to the project context, agreement with the client, applicable law, editorial purpose, legitimate interest or consent where required.

When you subscribe to updates or newsletters

If you subscribe to a newsletter or email updates, PIKSIWORK may collect:

  • email address,

  • name, if provided,

  • subscription preferences,

  • consent status,

  • basic email interaction data, such as opens or clicks, if enabled by the email service provider.

You can unsubscribe at any time.

When you visit the website

Depending on your cookie choices and browser settings, the website may collect technical and usage data, such as:

  • IP address,

  • browser and device information,

  • pages visited,

  • approximate location,

  • referral source,

  • date and time of visit,

  • website usage and analytics data.

More information is provided in the Cookie Policy.

3. Why PIKSIWORK uses personal data

PIKSIWORK uses personal data for the following purposes:

  • to respond to inquiries,

  • to prepare offers and project quotes,

  • to plan and perform photography services,

  • to communicate before, during and after a project,

  • to deliver photographs and related files,

  • to issue invoices and keep accounting records,

  • to manage client relationships,

  • to provide support and follow-up communication,

  • to send newsletters or updates, where you have subscribed,

  • to improve the website and understand how visitors use it,

  • to protect the website from spam, misuse or security risks,

  • to comply with legal obligations.

PIKSIWORK does not sell personal data.

4. Legal basis for processing

PIKSIWORK processes personal data on the following legal bases:

Contract or pre-contractual steps

When you send an inquiry, request an offer or book photography services, your data is processed in order to respond to your request, prepare an offer and perform the agreed service.

Legal obligation

Certain data must be processed and stored for accounting, tax, invoicing and legal compliance purposes.

Consent

Consent is used for newsletters, non-essential cookies, analytics or marketing tools where consent is required. You can withdraw your consent at any time.

Legitimate interest

PIKSIWORK may process certain data based on legitimate interest, such as normal business communication, project follow-up, website security, prevention of abuse, basic B2B client relationship management and protection of legal rights, where such interests do not override your rights and freedoms.

5. Photography, image use and privacy

As a photography business, PIKSIWORK creates and processes photographs as part of professional assignments.

Photographs may include identifiable individuals. The way photographs are used depends on the type of project, agreement with the client, the nature of the assignment, editorial context, consent where required, legitimate interest, contractual terms and applicable law.

PIKSIWORK does not use private client photographs for public promotion without appropriate permission or another valid legal basis.

For corporate, event, editorial, documentary, press or public assignments, image use is handled according to the project brief, client agreement, editorial context and relevant legal requirements.

6. Newsletter and email updates

If you subscribe to the PIKSIWORK newsletter or updates, your email address may be used to send occasional updates about photography work, projects, stories, services, prints or related news.

You can unsubscribe at any time by using the unsubscribe link in the email or by contacting PIKSIWORK directly.

PIKSIWORK does not send newsletters without consent.

7. Cookies and analytics

This website may use cookies and similar technologies.

Some cookies are necessary for the website to function properly. Other cookies, such as analytics, marketing or third-party cookies, are used only where legally allowed and, where required, after your consent.

This website may use tools such as:

  • Squarespace cookies for website functionality,

  • Google Analytics or similar analytics tools,

  • newsletter or marketing tools,

  • embedded content from third-party platforms,

  • spam protection or security tools.

You can manage or withdraw your cookie preferences through the cookie banner or your browser settings.

More information is available in the Cookie Policy:
[insert link to Cookie Policy]

8. Who personal data may be shared with

PIKSIWORK may share personal data only when necessary and only with trusted service providers or legal recipients, such as:

  • website hosting and website platform providers,

  • email and communication providers,

  • newsletter providers,

  • analytics providers,

  • accounting and invoicing services,

  • payment providers, if applicable,

  • cloud storage and file delivery services,

  • IT and security service providers,

  • public authorities, when required by law.

These providers may process data only for the purposes necessary to provide their services.

Some providers may be located outside the European Economic Area. Where required, appropriate safeguards are used, such as standard contractual clauses or other lawful transfer mechanisms.

9. How long personal data is kept

PIKSIWORK keeps personal data only for as long as necessary for the purpose for which it was collected, unless a longer retention period is required by law.

Typical retention periods:

  • inquiry and booking communication: up to 5 years after the last communication, unless deletion is requested earlier and no legal obligation requires further storage,

  • client project communication and delivery records: for the duration of the business relationship and a reasonable period afterwards,

  • invoices and accounting records: according to applicable tax and accounting law,

  • newsletter data: until you unsubscribe or withdraw consent,

  • analytics data: according to the settings of the analytics provider,

  • photographs and project archives: according to the agreement with the client, licensing terms, archive needs, editorial context or legal obligations.

10. Security

PIKSIWORK uses reasonable technical and organisational measures to protect personal data against unauthorised access, loss, misuse, alteration or disclosure.

These measures may include secure account access, password protection, limited access to client data, careful file delivery, secure storage and regular review of tools used for communication, storage and delivery.

No website, email system or online service can be guaranteed to be completely secure, but PIKSIWORK takes data protection seriously and aims to use professional and reliable tools.

11. Your rights

You have the right to:

  • access your personal data,

  • request correction of inaccurate data,

  • request deletion of your personal data,

  • request restriction of processing,

  • object to processing,

  • request data portability, where applicable,

  • withdraw consent at any time, where processing is based on consent,

  • lodge a complaint with the supervisory authority.

12. Links to third-party websites

This website may contain links to third-party websites, social media profiles, embedded content or external services.

PIKSIWORK is not responsible for the privacy practices, content or security of third-party websites. Please review the privacy policies of those services before using them.

13. Changes to this Privacy Policy

PIKSIWORK may update this Privacy Policy from time to time to reflect changes in services, tools, legal requirements or business practices.

The latest version will always be available on this page.

14. Contact

For privacy-related questions, requests or concerns, contact: info@piksi.work